BS Wutow GmbH is your expert in recruitment and placement of professionals and executives in the region of Frankfurt. As a privately owned company in the nationwide scale BS Group, we rely on consistent quality and service orientation in the realization of our individual staffing services.
Our client is a major international operation institution. For this client, we are looking for a dedicated
Meeting Assistant Secretarial Support (m/w/f)
Responsibilities:
Schedule meetings with internals and interviews/negotiation meetings with bidders in coordination with the relevant Contract Officer
Monitor acceptance of attendees and re-schedule meetings as necessary
Submit documents into electronic visa loop in the Document Management Tool
Monitor workflow of documents and send reminders as necessary
Prepare contractual documents for signature once approved
Assist Contract Officer in drafting memos and standard forms
Handle incoming mail
Assist the other secretaries in the division in terms of sending out and registering contractual documents and handling incoming mail
Electronic filing of documents in Document Management Tool and SAP
Provide other secretarial support
Deputise for the other secretaries in the division.
Skills and Qualifications:
Secondary education degree
Proven administrative experience
Fluency in written and spoken English
Experience in organising and following up meetings
Proficiency in MS Office package (Word, Excel, Outlook)
ERP and Document Management experience would be considered an advantage
Your professional future:
You will find a job in an international team that has worked on exciting and challenging topics in an innovative and creative environment.
You will receive a performance-based compensation under attractive working conditions and a lot of creative freedom to implement their own ideas into action.
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